Email Users plugin
From Georgetown University Commons Knowledge Base
Wordpress provides a plugin that allows you to send a customizable email to users of your blog. There are three steps to accomplish this.
Step 1: Activate the plugin
Only administrators of a blog can activate plugins. If you are not a blog administrator, please contact the administrator of your blog to activate the plugin.
Assuming you are a blog administrator, please login to the administrative side of your blog. In the left navigation menu, scroll down to find the Plugins menu: Click on Plugins, and you will be brought to a new page listing the available plugins. Click on Activate under the Email Users option. (If it is already activated, the link reads "Deactivate" as shown below):
Step 2: Customize the message
Once the plugin is activated, you will see the option to Email Users under the Settings menu:
Clicking on this option will take you to a form where you can customize the email message.
There are several options available to you:
- Mail Format: You can choose to send the email as either HTML or plain text. If you plan on formatting your message with rich text, you may want to consider sending the email as plain text.
- BCC Limit: Consider changing this if the number of users on your blog exceeds 30.
- Default Notification Subject and Default Notification Body: Currently, default fields -- such as the sender’s name and the blog post title -- are filled in for you and denoted by this syntax:
It is recommended that you don’t alter these default fields, but feel free to change the subject or body of the message to suit your needs.
After making any changes, be sure to save them:
A preview of the message will be displayed. Additionally, you can send a test message to your inbox:
Step 3: Send the email
When you add or edit a post, you will see the option to notify users about the post:
Clicking on the option will bring you to a page where you can choose the recipients, see a preview, and finally, send the email.